As workplaces become more flexible remote business meetings are becoming a commonplace. Geographic freedom to work anywhere in the world is a great opportunity to attract a wide range of talent.

However, there are challenges when working remotely that could result in frustration, disengagement and ultimately, a loss of productivity. Meetings can be lengthy due to scheduling issues or time zone variations, or technical issues. It is often difficult for employees to concentrate on their work after a long meeting.

It is essential to use the right tools and proper manners to ensure that your remote meeting goes without a hitch. This includes using video to see everyone in the room. It also includes following the rules of meeting, such as being punctual and not answering emails during a remote conference taking place. It is important to send a summary to attendees so they can keep track of action items and next actions.

It’s important to establish rapport with remote workers and ensure they feel valued. This can be done by kicking off every remote meeting with a friendly conversation, such as asking employees how they’re doing or what they’ve been doing in their lives. This is especially effective for those who are just starting out and who feel lonely and isolated when working remotely.