In person or virtual, running successful board meetings requires careful planning and focus on the details. It’s also crucial to establish an environment that is productive for your meetings, which will allow your attendees engage in healthy debate and innovative ideas.

The chair of the board must preside at your board meetings. It is typically the president or manager of the community association. Each item that is scheduled, give each board member an opportunity to state their opinion, ask questions and/or raise concerns, then take an opportunity to vote on the outcome of the matter. This will prevent confusion down the road about what was discussed, decided on and ratified in the boardroom.

It is important to clearly define the goal of each item

Be sure to provide an explanation of the goals each agenda item is designed to accomplish ahead of time. This will avoid confusion or the waste of time. It’s useful to look at the box on each item to indicate whether it is meant to provide information, seek information, or arrive at a conclusion.

Do not make a snap decision

Many boards feel the need to make decisions quickly to appease upset homeowners or avoid dragging out an issue that may go away on its own however, this will set back your board and community. Furthermore, decisions made in a hurry are usually poorly executed and often lack the needed expert input.

Examine Your Meetings at a Minimum Once a Year